Who can when? is an alternative to WhenIsGood for picking a date across a group. It asks each person to mark yes, maybe or no against a small set of proposed dates rather than shading a time grid, and it is designed around the people answering: no account, no app, and the option to answer directly from an invitation email. It is free.
The organiser is not the bottleneck
Whoever sets up the poll is motivated by definition - they wanted this to happen. They will get through almost any interface.
The eleven people they sent it to will not. Those people are answering a favour on a phone between two other things, and every second of interface is a chance they close the tab. Designing for them is what moves the response rate.
What that looks like in practice
- Three buttons per date. Yes, maybe, no. Nothing to learn.
- No sign-up, no app, no email address required if you turn that off.
- The answer buttons are in the invitation email, so answering can happen without leaving the inbox.
- Results visible once answered, so it is obvious the tap counted.
- Change your mind any time from the same link, until the poll closes.
Still yours to run
The organiser keeps a private link that manages the poll: add dates, remove people, hide results until answered, close it, pick the date. Everyone who gave an email address is told the outcome, with a calendar invitation attached, which is the part groups most often forget to do by hand.
Common questions
- Do the people I ask need to sign up?
- No. They open the link and tap, or answer from the email if you invited them that way.
- Can I hide the results until someone has answered?
- Yes. It stops people copying whatever the crowd has already picked.
- How do I get my poll back if I lose the link?
- If you gave an email address, it was sent to you. Otherwise the site remembers recent polls on the device you made them on, and you can recover them by email address.
Ready when you are
Coming from something else
How this compares with the other tools people use for the same job.
Related
- Find a date everyone can make Stop guessing which evening works. Propose a handful of dates, share one link, and let everyone mark when they can. Free, no account, answers in minutes.
- PTA meeting scheduling Parents, teachers and a school calendar that decides most of it. Propose the dates that fit around the school day and let the answers pick one.
- Reunion date poll Class reunion, family reunion, old team: dozens of people who are not in one chat and will not install anything. One link, three taps, no sign-up.
Read next
- How to get people to actually answer your date poll Most people who do not answer a scheduling poll are not refusing - they hit friction. Here is where the drop-off happens and what removes it.
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